calendar travel time This is a topic that many people are looking for. bluevelvetrestaurant.com is a channel providing useful information about learning, life, digital marketing and online courses …. it will help you have an overview and solid multi-faceted knowledge . Today, bluevelvetrestaurant.com would like to introduce to you Outlook Calendar – Travel Time by Chris Menard – YouTube. Following along are instructions in the video below:
“It is chris menard. I have some great calendar. Tips today. Whether you re using using outlook calendar.
Or the google calendar. And this is also a little pet peeve mine. And always cover this in training. Let s say it doesn t matter.
What dates. I m looking at here so i don t care if you re in month view. But i m gonna just go to work week just makes it easier let s say that this marketing meeting. I have to drive to and i know it s gonna take me if i leave at 6 00.
In the morning it ll take me one hour to get there and it s in lawrenceville. But if i leave. The meeting is not scheduled until 9. 30.
Well. At 9 30. Is gonna take more than an hour. So i highly recommend to cover travel time.
I m just gonna click make a new appointment. And this is going to be a great tip for you i m going to call it travel time. I don t care how long. It is right now you need to make sure your travel time shows that you re out of the office.
Because obviously you re driving. And then also come over here and assign a category to it so i ma go to all categories. I m gonna make a new one those are here about a fault. Except for that one that says training and i m gonna call.
It travel works put whatever color. You want let s use that hit ok save and close so there it is right now if you notice on my calendar..
It goes in 30 minute increments. So there s for example that would be eight o clock. To 8 30. So there s eight o clock to nine.
If you want to go in 15 minute increments. So here s one tip just right click and change it to 15 minutes. Because i ve got it set for 30 your calendar will expand a little bit. But look.
There s eight o clock to 8 15. 8. 15. To 8 30.
So. This is how you get those 15 minute increments. If you want to do something like that i d be an hour and 15 minutes. But i m gonna give myself an hour and a half what s also nice is because i made this out of the office.
Anyone trying to schedule. A meeting with me will see that i m not available from 8. O clock to 9. 30.
And that i m out of the office. So this one to be honest with you should be out of the office. Too so that s my second point is make sure that if you have a meeting off site that you know that you re out of the office. So save and close and then here s one more example almost walk back to 30 minutes just because i m trying to show you my screen.
But actually like the 15 minute increments. So if it takes me an hour and a half to get there. I m gonna hold down the control key click on travel time drag and drop. Because it s going to take me an hour and a half to get back to my office.
And then i have a staff meeting. Here here s one more example..
I m gonna take this one again hold down control drag it here and if you re saying well. It s not going to take an hour and a half well you can just change it like that one more item about this travel. Time. If you re always traveling to one location tuesday and thursday of the week in another location monday and wednesday you can go back to categorise.
I m going to add a new one let s say on two days of the week. I travel to abc company so name it abc company add a different color. I don t care what color you pick abc company travel hit okay hit okay so immediately looking at your calendar. You know where you re traveling to just a little tip from me let me show you one more cool trick.
So i showed you how to change this from thirty minutes to whatever increments. You want let s say on this example. I have a budget meeting and i ve never been we re having it off site at this location. And i m coming.
I m making this up. I m coming from either alpharetta or woodstock. So i don t know how long it s going to take to get there well let s use our friend. The google map make sure a cool trick.
I know how to do good enough that works one second there we go so. If you notice. I just picked a location up here in i believe that s the alpharetta area. I m sorry that s the woodstock area there s alpharetta and if you notice right now.
It says leave now well today is the 14th of november and it s 11 o clock. But i need to be there friday. If you recall let me swap back to my calendar. Just for a second.
I need to be there friday at 8 15. In the morning. So you can swap this by default. It always says leave now i need to arrive by and it s got today s date in there so i m gonna go change.
It to friday. And i need to be there..
At 8 15. O. 8. 1.
5. Tab. So it s basically going to pick up patterns. And tell me i need 40 minutes to an hour and 15.
So i need a i need a plan for at least one hour and 15 minutes. And here s what s cool you can either do leave now. Which is the default arrived by or you can also do depart by like i know i m leaving it making this up. I know i m leaving at 6 00 and i m gonna be early.
But i don t know how much time. I m gonna have that would be depart by depart at watch this if for example. We re having a meeting friday and we even need to have a saturday off campus meeting. Let s just see what the traffic s like on saturday.
Look at that 35 minutes versus back to friday an hour 15. You can do so i m using the outlook calendar to do this so i ll put in my travel time there to do that i ll go back to month. And i m just gonna drag one of these travel times over here. I m using the ctrl key again let s go back to work week put it ahead of it and i believe was an hour and 15 minutes.
And i got myself for an you can t see it. But there s an hour and a half and so that would work now if you re using the outlook calendar. Which i m a huge fan of so let me go there for a second and i ve got it for 2018. I m just going to click on a date.
It ll make a new appointment staff meeting off site and as it s not all day. We re going to go from oh 900 to 1300 and i can go to more options. One thing. I love about the google calendar is if i put in an address.
I m just making up something that works i can do attachments here easily. I can invite other people..
I can also though if this needed to be a videoconference just click here. And it makes that a hangouts meet video conference. But either way what i wanted to tell you is with the google calendar. When i hit save.
I m not quite sure exactly how this works. But i know on my smart phone it pops up and tells me when i need to leave so it s somehow integrated with my google maps and that is a really cool feature it s one of your saying well how about outlook. What do that know and i know it won t because i went to outlook help suggests a feature and it s not quite sure what to type in here. So i typed in travel time i apologize for this video going a little lengthy.
But this is really good stuff. And it is searching for requested features you can see how many votes. This has an option to add travel time to a meeting and that s where i came up with this video. Because i ve had two people asked me this the past week and then i went in search for it and i said let me just show people how to do add travel time as an out of office appointment and then use the google calendar to find out exactly when you need to leave one more little tip about the calendar.
I ve seen people who have meeting after meeting after meeting i recommend you give yourself a little space between your meetings because possibly this is another one i m gonna click here act like i m back from that meeting i call this appointment prep and i m actually back in the office. So i m busy and i m just gonna pick a color for now. So. If you have to get ready for a meeting.
Let s put this over here. I give myself. I know i m going to a staff meeting that i didn t call. But i know that i m gonna be asked to explain some projects.
I m working on so i need to prepare for it feel free to add a category for yourself called prep time or whatever going to call it i don t care how much time you give yourself. But that ll make your life. A lot easier hopefully. These tips help thank you for your time.
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The Outlook Calendar does not account for travel time. To do so, add an out of office appointment to your calendar for travel. Also, you can use Google Maps to find out when you need to arrive at an appointment on time. r
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